End User License Agreement

This End User License Agreement (“Agreement”) is between you and Travel Outlook (“we”, “us”) and governs your access to and use of the Travel Outlook Billing application and its related services (the “Service”). By accessing or using the Service you accept this Agreement. If you do not accept it, do not use the Service.

The Service is a private business application. Accounts are created for you by Travel Outlook or issued through an invitation; there is no public registration. You must be at least 18 years old and authorized by Travel Outlook or by an organization we have granted access. You are responsible for the accuracy of the information in your account.

Subject to this Agreement, we grant you a limited, non-exclusive, non-transferable, non-sublicensable, revocable licence to access and use the Service for the internal business purposes for which your access was granted. We retain all right, title, and interest in the Service, including all software, designs, and documentation. No rights are granted other than those stated here.

You may not, and may not permit anyone else to: copy, modify, distribute, sell, lease, or sublicense the Service or any part of it; reverse engineer, decompile, or attempt to derive the source code of the Service, except to the extent that restriction is prohibited by law; access the Service by any means other than the interfaces we provide, or scrape or bulk-extract data from it; attempt to gain unauthorized access to the Service, to other users’ accounts, or to any connected system; interfere with or disrupt the Service or the infrastructure it runs on; remove or obscure any proprietary notice; or use the Service in violation of any applicable law or regulation, or to store or transmit unlawful or infringing material.

You are responsible for keeping your credentials confidential and for all activity that occurs under your account. Any API token or access token you generate carries your level of access — treat it as a credential, do not share it, and revoke it when it is no longer needed. Tell us promptly if you believe your account or a token has been compromised. We may suspend an account, revoke a token, or terminate access where we reasonably believe it is necessary to protect the Service or its users.

Data submitted to or generated in the Service in the course of Travel Outlook’s business — including imported operational reports, calculated invoices, and billing configuration — remains the property of Travel Outlook or its clients, as applicable. We process it in order to provide the Service. Our handling of personal information is described in our Privacy Policy, which forms part of this Agreement.

The Service integrates with third-party services, including Intuit’s QuickBooks Online, and may use third-party providers for email, SMS, payment processing, file storage, and hosting. Your use of a connected third-party service is also governed by that provider’s own terms and privacy policy, and we are not responsible for those services. Connecting a QuickBooks Online company to the Service requires authorization from an administrator of that company, and either party may end the connection at any time.

We aim to keep the Service available but do not guarantee uninterrupted or error-free operation. We may modify, suspend, or discontinue any part of the Service, and may perform maintenance that makes it temporarily unavailable.

The Service is provided “as is” and “as available”, without warranty of any kind, whether express, implied, or statutory, including any implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement. We do not warrant that the Service will meet your requirements, that it will be uninterrupted or error-free, or that any calculation, report, or invoice produced by it is free of error. You are responsible for reviewing the output of the Service — including calculated invoices — before relying on it or issuing it to a third party.

To the maximum extent permitted by law, we will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for any loss of profits, revenue, data, business, or goodwill, arising out of or relating to the Service or this Agreement, whether based in contract, tort, or any other theory, and whether or not we were advised of the possibility of such damages. To the maximum extent permitted by law, our total aggregate liability arising out of or relating to the Service or this Agreement will not exceed the greater of the amounts you paid us for the Service in the twelve months preceding the event giving rise to the claim, or one hundred United States dollars (US$100).

You will indemnify and hold us harmless from any claim, demand, loss, or expense (including reasonable legal fees) arising out of your use of the Service in breach of this Agreement or in violation of applicable law or the rights of a third party.

This Agreement applies for as long as you have access to the Service. We may suspend or terminate your access at any time, with or without notice, where you breach this Agreement or where we reasonably believe suspension is necessary to protect the Service. On termination your licence ends immediately and you must stop using the Service. Sections 4, 6, and 9 through 14 survive termination. Handling of data after termination is described in our Privacy Policy.

We may update this Agreement. When we do, we will update the “Last updated” date at the top of this page, and material changes will also be communicated to account holders. Continued use of the Service after a change takes effect means you accept the updated Agreement.

This Agreement is the entire agreement between you and us regarding the Service and supersedes any prior understanding on that subject. If any provision is held unenforceable, the remaining provisions stay in effect. Our failure to enforce a provision is not a waiver of it. You may not assign this Agreement without our written consent; we may assign it in connection with a merger, acquisition, or sale of assets.

Questions about this Agreement can be sent to privacy@traveloutlook.com.